Executive Secretary
Job Description:
Executive Secretary
General Purpose of Job:
To assist and organize the activities of the Executive Vice President
Major Responsibilities:
• Setup Executive Vice president’s travel arrangements
• Maintain EVP’s calendar
• Setup and coordinate meetings and conferences
• Create, transcribe, and distribute meeting agendas and minutes
• Answer telephones and handle in appropriate manner
• Entertain clients and visitors
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
• Maintain hard copy and electronic filing system
• Receive memos from other companies and clients before transmitting it to the EVP
• Follow up clients, artists, production and other employees
• Receive requests from the EVP
Technical
• Must be a graduate of a secretarial course
• Must have at 2 years of secretarial exprience
• Must be knowledgeable in Microsoft Office applications
• Must be knowledgeable in proper telephone protocol
• Must have excellent writing and communication skills
• Must have basic mathematical skills
Behavioral/interpersonal
• Must be attentive to the instruction of the EVP
• Must be attentive to details
• Must be able to keep confidential information
• Must be initiative
• Must have excellent organizational skills
• Must be sensitive to others
• Must be willing to multitask
• Pleasing personality is a plus
How to apply:
Interested applicants may send their
letter of application and updated resume to
hr@theislandsgroup.com. Indicate the position you wish to apply.
Or
Submit it directly to Islands Souvenirs Inc. office located at
Aldeguer Cpd. Nasipit, Talamban, Cebu City,6000
